Back Office Manager Job in Dubai

Job Location

Dubai, United Arab Emirates

Job Description

Actively work towards streamlining the administrative tasks within the Branch Office; Generate presentations for the Branch Office Head; Ensure that all daily needs and tasks are completed for the Branch Office Head as required; Draft and amend all documents as directed; Deal with all post and communications; Order of office supplies; Arrange coffees/ lunches for internal meetings; Arrange travel and accommodation, domestic and foreign; Liaise with international production site & coordinate with German customers Support the Inside Sales Manager with entering, coordinating and managing orders in collaboration with the international supply chain network to ensure delivery date commitments; Support in arranging the transport, issuing relevant documents; Support in issuing invoices and checking receipt of payments; Support in consulting customers for their enquiries; Act as contact person for problem solving with effective complaint and claims processing; Prepare documents, e.g. Purchase Orders, Invoice; Prepare and support in production of reports and statistics as well as monthly financial accounting data; Deal with travelling expenses; Support the controlling department in carrying out weekly/monthly banking including identifying and resolving any discrepancies; Handle incoming invoices; If qualified, process monthly payroll for the German branch team; reviewing and ensuring accuracy of approved changes, updated and special payroll deductions; Contact to German banks, tax advisors, attorneys, auditors etc. Job requirements: Bachelor´s degree or an equivalent combination of formal education and experience; Personal assistance, administrative or back office management experience; Good knowledge of Microsoft Office products, especially PowerPoint and Excel; Enthusiasm to learn new skills and ability to grasp large amounts of product information; Excellent communication skills in English and German, outstanding telephone manner; Candidates with experience will be preferred; Detail oriented and used to work with tight time-frames and under pressure; Ability to accurately input data and maintain attention to detail; Strong service oriented mind-set; Good cooperation and team skills; High level of self-dependence and self-organization as well as ability to use own initiative, prioritize and plan ahead; Culturally open-minded; Numerate and logical; Innovative attitude, challenging continuously the status quo and always looking for improvement; Confidentiality and discretion is mandatory.

No. of Openings: 5

Experience: No Experience required

Gender Required: Female

Nationality Required: Any Nationality Can Apply

Visa Status Required: Any Visa Status

License/Certificates Required: None

Is CV Required? Yes

Is Video Intro Required? No

Company Profile

Name: Al Namar Hospitality Services

Company Type: DIRECT COMPANY

Company Size: 11-50 employees

Industry Type: Hospitality

Company Description: WE ARE GROUP OF COMPANY