Admin AssistantAPPLY NOW
Company: Minutes Quick Services
Salary: 2500 - 3500 AED monthly
Posted on 02 Aug 2021
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Dubai, Dubai, United Arab Emirates
Salary: AED 2500 to 3500 Working hours: Saturday to Thursday - 10am to 7pm Preferably Philippines or Indian nationals - female The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. DUTIES & RESPONSIBILITIES: - Monitoring all upcoming shop’s fit out closely working and coordinating with contractors, mall managements and different government authorities and entities such as Dubai Civil Defence, Trakhees, DEWA, DCCA, ADDC, etc., ensuring the completion of projects on time without any delay with full compliance of requirements and documents. - Responsible for application of general manager’s visa to various countries such as Canada, Schengen areas like Italy, France, and Asian countries - China and Sri Lanka - Responsible in managing and administering company portal accounts such as DCD portal, SmartPass, Tasheel Account, AXA Insurance portal, Partner Connect, Retailer E-Services Portal, Trakhees, etc. - Providing assistance to higher management and the entire departments of the company including retail operations. - Providing administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and attending questions and requests. Ensuring procedures, policies, rules and regulations of the company are strictly being followed - Responsible for overseeing and tracking the leases of existing and new shops in a company's portfolio and general manager rental properties. This includes execution of new and renewal lease agreements, reviewing addendum, providing all documents as required by the landlord, assisting in preparing rental cheques, taxes, and monitoring general manager property expenses - Responsible for company contracts and insurance requirements for shops, employees and vehicles. Provides office services by implementing administrative systems, procedures, and policies - Responsible for administration and coordination of the organization's fleet of motor vehicles, schedule repairs or preventative maintenance - Monitoring orders and deliveries of exported products from Spain, France, Greece, Italy, China, etc. ensuring compliance of all documents were for shipments to arrive on the expected date without delay QUALIFICATION & SKILLS: - Preferably female, Filipino nationality - Bachelor's degree or equivalent experience - Strong interpersonal, customer service and communication skills - Ability to multitask, attention to detail and problem solving skills - Excellent written and verbal communication skills - Excellent organizational and time-management skills - PC literacy and experience with MS Office applications